Coventry University Archives terms of deposit

Reproduction & copyright
The university may make and supply copies of records in any suitable medium for the purpose of private study and personal research, publicity, promotion and any other non-commercial use. It may also publish, or release material to others to publish in any form (including the public showing of moving or still images of such records), subject to copyright provisions, unless the depositor of a record on loan has indicated that their permission must be sought.

The university may make reasonable charges for the making and supply of such copies and for confirming whether there is any objection to the publication of such copies.

Records received via loan
A depositor offering records on loan may make their own arrangements for insurance but the university shall not be liable for any costs incurred. In the event of loss or damage, from whatever cause, the university shall not offer compensation.

A depositor may withdraw their records on loan at any time in accordance with university policies, having given reasonable notice of their intent to the university. During this period of notice, the university reserves the right to copy the records and to make these copies available in accordance with the same access conditions as applied to the original record.

The depositor will be liable for costs upon withdrawal to cover storage and any cataloguing and conservation work carried out on the documents. The amount of the costs (either full, or a proportion of) will be determined by the university. These charges may be waived if the university considers that sufficient public benefit has been derived to fully cover the expenditure incurred. Charges will be made in line with the university’s fees and charges at the time of the withdrawal.

In consideration of the services provided by the university to the depositor, the depositor accepts and agrees to make such payment prior to the withdrawal of the record(s). Where the depositor defaults in making the above payments, the university shall retain the loaned records until payment is made.